Here are some general tips when filing to LOTR:
- Verify all information is correct prior to submission. Though obvious it bears repeating. Please ensure all relevant information is properly documented in the submission. If you have any questions, contact us.
- Ensure transferee's given and last names entered on a transparency declaration is an exact match of the names entered on the associated land title application. Terms like 'Executor' should not appear in the transferee name field.
- Correctly self-identify as a reporting body if you are one.
- A reporting body is a relevant corporation, a trustee of a relevant trust, or a partner of a relevant partnership. Under LOTA, reporting bodies are required to file a transparency report listing all relevant interest holders.
- An interest holder is a beneficial owner of a relevant trust, a corporate interest holder of a relevant corporation, or a partnership interest holder of a relevant partnership.
- If an application to register an interest in land includes more than one transferee, all transferees must be included on a single Transparency Declaration.
- One certifier is required per transferee; the certifier must meet the requirements under 25 of the Land Owner Transparency Act.
- Pre-existing reporting bodies that owned an interest in land acquired prior to November 2020 must file a transparency report; no transparency declaration is required.
- A reporting body may file a new transparency report under section 17 at any time the reporting body considers it necessary to correct or complete information contained in a previously filed transparency report. When doing so, the transparency report must be completed in its entirely; not just the information that was previously incorrect.
- You cannot use a Transparency Declaration ID # more than once, except for when multiple Form As are submitted in the same package.
- If the wrong Transparency Declaration ID # was associated with a land title package and submitted, the package must be withdrawn and resubmitted with the correct Transparency Declaration ID #. The incorrect Transparency Declaration ID # cannot be used again with another land title package submission.
- When creating a transparency declaration or transparency report where there is no PID number, a related plan number is required to be entered in the "Add Manual Entry Land" section of the form when:
- the title or charge has not been converted and is still in the IFB/AFB/AFCB books,
- the charge is on the common property of a strata plan,
- the title/charge is related to a Vancouver Street Lease.
- However, when using "Add Manual Entry Land" as part of a subdivision package, only the legal description of the land being transferred is required; the related plan field should not be completed.
- Review submission instructions including:
- How to Submit a LOTR Filing in an LTSA account
- How to Associate a Transparency Declaration ID with a Land Title Package
- Land Title Filings Excluded from LOTA is also included in this section.
- Records filed to the Land Owner Transparency Registry (LOTR) will be available to customers in their LTSA account for 365 days following submission. To keep LOTR records available for long-term reference, customers can download copies to their local drive within 364 days of filing.
LOTR Guide