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Form 17 (Charge, Notation or Filing)

Last modified on March 15, 2022

A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.

  1. Complete the data entry sections to create a web filing form
  2. Review, print and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
  3. Click Submit Package to submit the package immediately to the land title office or click Prepare Submission in EFS to send your package to EFS where you can add files or defer a submission.

The content in this guide sets out practice direction and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land charged. The applicant section on the web filing form constitutes the application to register the estate or interest in land charged and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 If the transferee is exempt from land title office fees, select the fee-exempt BC government checkbox. The application must be made on behalf of a ministry (name the ministry) and the ministry file must be referenced in the additional information field.
1.4 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.

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Charge, Lien, Interest or Notation

All referred to hereafter as “charge”.

2.1

Complete the type of charge by selecting from the list of natures of interest.

Charge, Lien, Interest or Notation data entry section
Charge, Lien, Interest or Notation data entry section
2.2 To assign, modify or postpone a charge, complete the type and enter the registration number of the affected charge.
2.3 When applying to register multiple charge types, enter the types as they will appear on title.
2.4

The additional information field must be used when applying to merge charges affected by the application. e.g. an application to file a Vesting by Court Order of Mortgage may result in some affected registered charges being removed from title upon request.

Related Charge Merged by Association
Related Charge Merged by Association

EFS will reject applications that contain more than one nature of interest for certain charge types.

2.5

You will need to create separate applications (one type per form) for the following natures of interest:

 
Affordable Housing Agreement Agricultural Land Reserve Inclusion Amendment to File Plan
Application for Duplicate Indefeasible Title Builders Lien (by court order) Caveat
Certificate of Charge Certificate of Levy Certificate of Pending Litigation
Certification of Pending Litigation – Builders Lien Act Certificate of Title to Minerals Cremation, Interment and Funeral Services Act
Cremation, Interment and Funeral Services Act Amendment Establishment of Municipal Boundaries Expropriation Act – Amended Notice (Provincial)
Expropriation Act – Amended Notice (Provincial) Expropriation Act – Covenant (Provincial) Expropriation Act – Statutory Right of Way (Provincial)
Expropriation Act Notice (Provincial) Forest Act Notice Heritage Status Notice
Hospital Act Notice Human Resource Facility Act Notice Industrial Operation Compensation Act Agreement
Insurance Premium Tax Act Lien Land Tax Deferment Act Agreement Legal Profession Act
Mountain Resort Improvement District – Establishment Municipal Government Notice Notice of Contaminated Land, LTA s. 392 Provincial
Notice of interest Builders Lien Act Notice of Property Agreement (Family Law Act) Personal Property Security Act, Court Order
Personal Property Security Act, Notice Personal Property Security Act, Notice Expires Personal Property Security Act, Notice of Assignment
Personal Property Security Act, Notice of Extension Petition to Cancel Plan Part 8 LTA Petroleum and Natural Gas Act Order
PPSA – Demand Notice of Amendment, extension or cancellation Property Freezing Order Public Health Act Notice
Range Act Notice Resort Associations Act Area – Establishment Scheme of Replotting
Special Survey, Land Title Act Order Special Survey, Land Title Act Supplemental Order Strata Property Act Lien
Surveyor’s Report – Special Survey    

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Description of Land

3.1

Complete the PID or Plan Number and Legal Description associated with the charge, lien, interest or notation.

Description of Land data entry section
Description of Land data entry section
3.2

If entering a related plan number, enter the plan number in the PID or Plan Number field.

Related plan number field
Related plan number field
3.3

If a parcel has no PID but there is a related plan number, the plan number must be in the same package or have a pending status when the Form 17 is submitted. The application is noted against all the registered titles affected by the related plan number.

No PID and related plan number
No PID and related plan number
3.4

In limited circumstances, neither a PID number or related plan number is required if the Form 17 Charge affects an unregistered parcel and it is submitted in the same package as a Form 17 Fee Simple with one of the following natures of interest:

 
Form Type Nature of Interest





 

Form 17 Fee Simple

Application by Owner of Absolute Fee for Indefeasible Title
Application for Title to Road
First Nations Lands Title
Title to Closed Road
Crown Grant
Crown Grant submitted by Surveyor General
Title to Crown Land in SRW, s. 24, B.C. Reg. 334/79
Cancellation of Interior Lot Lines
Applications for title to unregistered land
Applications for title to unregistered land
3.5

When entering a plan number, you must enter a legal description. The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:

 

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
3.6 When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water; assessment; improvement district; or legal notations must not be included.
3.7 If the application applies to less than the whole lands, complete the undivided interest.
3.8 If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.
3.9

For an Amendment to Filed Plan, the description of land may be entered in different ways depending on the type of plan. Find more practice on correcting plans in section 106 Land Title Practice Manual

  • If the plan created parcels that remain active, enter the PID and legal description of each title affected by the amendment.
  • If the plan is not associated to any active PIDs, select No PID/No Plan Number and enter the plan heading in the legal description field.

    Correction to plan with no associated PID
  • If the plan did not create parcels but is related to active titles, enter the PID and legal description of the associated title(s).

    Correction to plan with associated PIDs
    Correction to plan with associated PIDs

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Transferee

4.1

Complete the full name, address and incorporation number (applicable to corporation) of the transferee.

Transferee data entry section
Transferee data entry section 
4.2

Additional information such as a reference to a ministry or a division of an organization must not be included in the name field. The additional information may need to be abbreviated and may be included in the Address field as long as the street address still fits.

Additional information in address field
Additional information in address field
4.3 For members of the Authorized Subscriber Register, the name of the owner on the form must be an exact match with the name as it appears in the Authorized Subscriber Register. EFS will reject the form if the names are a mismatch.
4.4

For an Amendment to Filed Plan, you may enter “Not Applicable” in the corporate Transferee field. Find more practice information in s. 106 Land Title Practice Manual

Transferee as "Not Applicable" for Amendment to Filed Plan
Transferee as "Not Applicable" for Amendment to Filed Plan
4.5

If the transferee is to hold the interest in a representative capacity, the capacity must be entered in the Capacity field.

Capacity menu selection
Capacity menu selection
4.6

If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

Executor entered in capacity field
Executor entered in capacity field
4.7 A city, town, or village by itself is not a sufficient postal address. The address must contain a street or route number, post office box number, or general delivery designation as required by Canada Post. In all cases, the postal address must include a postal code.
4.8 If the corporation is neither incorporated or registered in British Columbia nor incorporated federally, enter the corporation’s name and attach proof of its incorporation on an electronic Declaration.
4.9 No proof of incorporation is required for corporations incorporated in British Columbia or federally. For all corporations incorporated in other jurisdictions, proof of incorporation must be attached to an electronic declaration and submitted with the application.
4.10

When transferees are taking ownership of a charge as unequal fractional interests, their respective interests must be shown as fractions of the interest being transferred.

Fractional Interest of a Charge
Fractional Interest of a Charge
4.11 For a Certificate of Pending Litigation application, do not create transferee fractional interest groups or specify an undivided interest.
4.12

When transferees are taking ownership of a charge as joint tenants, you must select Yes to establish joint tenancy.

Joint Tenancy
Joint Tenancy

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Supporting Evidence

5.1

Upload the required supporting document for the application type.

Supporting Evidence data entry section
Supporting Evidence data entry section
5.2 The supporting documents that may be submitted in conjunction with a Form 17 Charge are listed in the Form 17 Help Guide.
5.3 Where a supporting document is submitted with an electronic application, it must be a scanned image of the document that has been prepared in compliance with the scanning requirements.
5.4 If a supporting document is in a foreign language, it must be translated in the English language, e.g., birth or death certificate. The translator must be fluent in both English and the foreign language and must complete a statutory declaration confirming the translation is accurate and true.

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Web Filing Form

6.1

After completing the data entry sections and attaching the supporting evidence, see a preview of the web filing form. You can review, validate, download, and e-sign on this page.

Web filing form preview, validate and download
Web filing form preview, validate and download
Land Title Act ss. 168.6, 168.43 certifications and e-sign
6.2 A British Columbia lawyer, notary public or member of the Authorized Subscriber Register must e-sign the form before it can be submitted.
6.3 To e-sign a web filing form, you must install your digital certificate on myLTSA.
6.4 If the application requires a supporting document, the electronic signature certifies that the designate has in their possession the supporting document or if the E-filing Direction allows a true copy of that supporting document.
6.5 Once the form is e-signed, it cannot be modified in any way without invalidating the electronic signature.

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