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A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.
After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.
- Complete the data entry sections to create a web filing form
- Review, print and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
- Click Submit Package to submit the package immediately to the land title office or click Prepare Submission in EFS to send your package to EFS where you can add files or defer a submission.
The content in this guide sets out practice direction and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.
Complete the name, address, phone number and (optional) more information.
|1.2||Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land charged. The applicant section on the web filing form constitutes the application to register the estate or interest in land charged and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.|
|1.3||If the transferee is exempt from land title office fees, select the fee-exempt BC government checkbox. The application must be made on behalf of a ministry (name the ministry) and the ministry file must be referenced in the additional information field.|
|1.4||All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.|
In the case of a certificate of pending litigation application filed against a leasehold interest, you must enter “As to Lease <enter lease registration number>” in the Additional Information field. By including the registration number of the lease, the registered owner of the leasehold interest will be sent a Notice of Involuntary Charge relating to the registration of the certificate of pending litigation.
All referred to hereafter as “charge”.
Complete the type of charge by selecting from the list of natures of interest.
|2.2||To assign, modify or postpone a charge, complete the type and enter the registration number of the affected charge.|
|2.3||When applying to register multiple charge types, enter the types as they will appear on title.|
The additional information field must be used when applying to merge charges affected by the application. e.g. an application to file a Vesting by Court Order of Mortgage may result in some affected registered charges being removed from title upon request.
EFS will reject applications that contain more than one nature of interest for certain charge types.
You will need to create separate applications (one type per form) for the following natures of interest:
Complete the PID or Plan Number and Legal Description associated with the charge, lien, interest or notation.
If entering a related plan number, enter the plan number in the PID or Plan Number field.
If a parcel has no PID but there is a related plan number, the plan number must be in the same package or have a pending status when the Form 17 is submitted. The application is noted against all the registered titles affected by the related plan number.
In limited circumstances, neither a PID number or related plan number is required if the Form 17 Charge affects an unregistered parcel and it is submitted in the same package as a Form 17 Fee Simple with one of the following natures of interest:
When entering a plan number, you must enter a legal description. The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:
|3.6||When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water; assessment; improvement district; or legal notations must not be included.|
|3.7||If the application applies to less than the whole lands, complete the undivided interest.|
|3.8||If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.|
For an Amendment to Filed Plan, the description of land may be entered in different ways depending on the type of plan. Find more practice on correcting plans in section 106 Land Title Practice Manual
Complete the full name, address and incorporation number (applicable to corporation) of the transferee.
Additional information such as a reference to a ministry or a division of an organization must not be included in the name field. The additional information may need to be abbreviated and may be included in the Address field as long as the street address still fits.
|4.3||For members of the Authorized Subscriber Register, the name of the owner on the form must be an exact match with the name as it appears in the Authorized Subscriber Register. EFS will reject the form if the names are a mismatch.|
For an Amendment to Filed Plan, you may enter “Not Applicable” in the corporate Transferee field. Find more practice information in s. 106 Land Title Practice Manual
If the transferee is to hold the interest in a representative capacity, the capacity must be entered in the Capacity field.
If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.
|4.7||A city, town, or village by itself is not a sufficient postal address. The address must contain a street or route number, post office box number, or general delivery designation as required by Canada Post. In all cases, the postal address must include a postal code.|
|4.8||If the corporation is neither incorporated or registered in British Columbia nor incorporated federally, enter the corporation’s name and attach proof of its incorporation to a Form Declaration, e.g., certificate of status. A certificate of status is acceptable for six months from its date of issue. For more detail, see Land Title Practice Manual para. 65.27.|
|4.9||No proof of incorporation is required for corporations incorporated in British Columbia or federally.|
When transferees are taking ownership of a charge as unequal fractional interests, their respective interests must be shown as fractions of the interest being transferred.
|4.11||For a Certificate of Pending Litigation application, do not create transferee fractional interest groups or specify an undivided interest.|
When transferees are taking ownership of a charge as joint tenants, you must select Yes to establish joint tenancy.
Upload the required supporting document for the application type.
|5.2||The supporting documents that may be submitted in conjunction with a Form 17 Charge are listed in the Form 17 Help Guide.|
|5.3||Where a supporting document is submitted with an electronic application, it must be a scanned image of the document that has been prepared in compliance with the scanning requirements.|
|5.4||If a supporting document is in a foreign language, it must be translated in the English language, e.g., birth or death certificate. The translator must be fluent in both English and the foreign language and must complete a statutory declaration confirming the translation is accurate and true.|
After completing the data entry sections and attaching the supporting evidence, see a preview of the web filing form. You can review, validate, download, and e-sign on this page.
|6.2||A British Columbia lawyer, notary public, land surveyor or member of the Authorized Subscriber Register must e-sign the form before it can be submitted.|
|6.3||To e-sign a web filing form, you must install your digital certificate on myLTSA.|
|6.4||If the application requires a supporting document, the electronic signature certifies that the designate has in their possession the supporting document or if the E-filing Direction allows a true copy of that supporting document.|
|6.5||Once the form is e-signed, it cannot be modified in any way without invalidating the electronic signature.|