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SurveyHub
SurveyHub is an online, pre-submission workspace to create, assemble, validate, certify and share survey plans, forms and associated datasets. The workspace is for land surveyors and their staff who work with plan submissions to the LTSA.
Legal professionals do not have access to SurveyHub and any Survey Plan Certification and Application to Deposit Plan (plan application) created in SurveyHub will be emailed to the legal professional where they will continue to download the PDF forms and prepare the plan application for submission through EFS.
Plan and Plan Application Created in SurveyHub
For every Survey Plan Certification created in SurveyHub, a related plan application is also automatically created in SurveyHub.
Land Surveyors will assemble and certify the plan and start the plan application in SurveyHub using guided text entry fields similar to Web Filing and once the text entry is complete, the surveyor will generate the forms. The forms may be downloaded and uploaded to EFS by the land surveyor or in cases of multi-party transactions, the land surveyor will send the forms by email to a legal professional.
Legal professionals may ignore the plan application sent to them by the land surveyor and create their own. The control number on the Survey Plan Certification form must always match the control number of the related plan application, as is required today. Nevertheless, legal professionals are strongly encouraged to use the plan application sent to them by the land surveyor as this will assist in avoiding defects pertaining to missing approvals or legal descriptions.
Key Differences and Similarities between SurveyHub Forms and EFS Forms
Key Differences
| Aspect | SurveyHub Forms Application to Deposit Plan & Survey Plan Certification | EFS Forms Application to Deposit Plan & Survey Plan Certification |
|---|---|---|
| Creation Process | Created online in SurveyHub using guided text entry fields. | Downloaded as fillable PDF forms from LTSA.ca. |
| Data Entry | Utilizes template options, pre-populated fields, and guided prompts for text input. | Requires manual entry in fillable PDF fields. |
| Approval Statements | Automatically adds pre-populated approval signature statements based on plan content (optional). | Approval statements must be added manually. |
| Access | Limited to land surveyors and their staff. | Accessible to any party with access to EFS. |
| Submission Process | Forms are generated in SurveyHub and can be downloaded or shared via email for EFS submission. | Forms are prepared offline and uploaded to EFS manually for submission. |
| Sharing Options | Can email forms directly from SurveyHub with sender ID as "myLTSA SurveyHub." | Forms are shared as email attachments. |
| Customization | Pre-designed to match the plan’s control numbers and related application requirements. | Requires manual matching of control numbers for plans and applications. |
| Versioning | Includes version numbers, unique SurveyHub font, logo, and footer ID as “Created in SurveyHub” for identification. | Standard PDF template with unique version numbers. |
| Guidance Resources | SurveyHub Practice Guide provides specific instructions for using the platform. | Supported by EFS Plan Help Guide for completing forms via EFS. |
Key Similarities
| Aspect | Common Features |
|---|---|
| Core Fields | Both forms require details like control numbers, plan numbers, and approvals. |
| Submission Platform | Both forms are ultimately submitted through EFS. |
| Compliance Requirements | Both follow LTSA policies for accuracy and approval. |
| Supporting Documents | Allow direct attachment of supporting documents to Application to Deposit Plan. |
| Data Flexibility | Data can be removed or modified by any party except the plan number. |