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Form C (Release by Authorized Subscriber Register Member)

Last modified on July 25, 2022

A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

This form and guidance applies to financial institutions who are Authorized Subscriber Register members submitting mortgages (including assignment of rents, priority agreements and modifications) on behalf of their own organization. See the Form C (Release) Web Filing Form Practice Guide for guidance on releasing other natures of interest.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.

  1. Complete the data entry sections to create a web filing form
  2. Review and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1.
  3. Click Submit Package to submit the package immediately to the land title office or click Prepare Submission in EFS where you can add files (PDF or Web Filing) or defer a submission.

The content in this guide sets out practice requirements and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number, and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land released. The applicant section on the web filing form constitutes the application to register the estate or interest in land released and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.

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Charge, Lien or Interest

2.1

Complete the filing number and type of charge, lien or interest for release.

Charge, Lien or Interest data entry section
Charge, Lien or Interest data entry section
2.2

Financial institutions who are members of the Authorized Subscriber Register are pre-approved to submit a discharge of mortgage, assignment of rents, priority agreement and modification on the Form C (Release by Authorized Subscriber Register Member).

2.3

The add information field must be used to apply for cancellation of a (related) certificate of pending litigation when the holder of a registered charge applies for cancellation of the charge.

Cancel related CPL
Cancel related CPL
2.4

Applications related to derivative charges such as modifications or priority agreements should be made at the same time as the application related to the original charge.

Release of charge and derivative charges
Release of charge and derivative charges

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Description of Land

3.1

Complete the PID and Legal Description associated with the charge, lien, or interest.

Description of Land data entry section
3.2

The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
3.3

When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water assessment; improvement district; or legal notations must not be included.

3.4

If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.

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Transferor

4.1

Complete name of the transferor (the party releasing their interest) as it appears on title.

Transferor data entry section
Transferor data entry section
4.2

The name of the owner on the form must be an exact match with the name as it appears in the Authorized Subscriber Register. EFS will reject the form if the names are a mismatch.

There is no witnessing officer and wet ink execution section on this form. Land Title Act section 168.32 permits the Director of Land Titles to designate a class of corporate owners and charges where executions do not need to be witnessed under section 42(1) of the Land Title Act. The form is executed (without witnessing) and certified using an ASR member’s Juricert e-signature.

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Web Filing Form

5.1

After completing the data entry sections, see a preview of the web filing form.. You can review, validate, download and e-sign on this page.

Web Filing Form preview, validate, download
Web Filing Form preview, validate, download
Land Title Act s. 168.32 certification and e-sign
Land Title Act s. 168.32 certification and e-sign
5.2

A member of the Authorized Subscriber Register must e-sign the form before it can be submitted. The electronic signature certifies that the subscriber is authorized by the E-filing Directions and section 168.32 of the Land Title Act to sign the application.

5.3 The electronic version with the ASR e-signature is both the original and executed form; there is no printed execution copy.
5.4 Once the form is e-signed, the form cannot be modified in any way without invalidating the digital signature.
5.5 To e-sign a web filing form, you must install your digital certificate on myLTSA.

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