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A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.

  1. Complete the data entry sections to create a web filing form
  2. Review, print, execute and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
  3. Click Submit Package to submit the package immediately to the land title office or click Prepare Submission in EFS where you can add files (PDF or Web Filing) or defer a submission.

The content in this guide sets out practice requirements and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land released. The applicant section on the web filing form constitutes the application to register the estate or interest in land released and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 If the transferee is exempt from land title office fees, select the fee-exempt BC government checkbox. The application must be made on behalf of a ministry (name the ministry) and the ministry file must be referenced in the additional information field.
1.4 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.

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Charge, Lien or Interest

2.1

Complete the filing number and type of charge, lien or interest for release.

Charge, Lien, or Interest data entry section
Charge, Lien, or Interest data entry section
2.2

The add information field must be used to apply for cancellation of a (related) certificate of pending litigation when the holder of a registered charge, or a builders lien claim applies for cancellation of the charge or claim.

Cancel related CPL
Cancel related CPL
2.3

Applications related to derivative charges such as extensions, modifications, or priority agreements should be made at the same time as the application related to the original charge.

Release of Charge and Derivative Charges
Release of Charge and Derivative Charges
2.4

If a release of a charge (e.g. Statutory Right of Way or Easement) affects only part of the land, there must be a statement to that effect in the additional information field. e.g., As to all except part on plan EPP500

Release of Charge Over Part of Land
Release of Charge Over Part of Land
2.5

If there is a dominant tenement associated with the charge, a description of the dominant tenement, including the PID number, must be set out in the additional information field.

Release of Easement Over All the Land
Release of Easement Over All the Land
2.6 For a Waiver of Right of First Refusal, attach the waiver language to a Declaration form and include it as part of the related Form C Release package.
2.7

For a Possibility of Reverter or Right of Entry, attach the quit claim language to a Declaration form and include it as part of the related Form C Release package.

EFS will reject applications that contain more than one nature of interest for a Notice of Interest Builders Lien Act.

2.8 You will need to create separate applications (one type per form) for the Notice of Interest Builders Lien Act charge type.

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Description of Land

3.1

Complete the PID or Plan Number and Legal Description associated with the charge, lien, or interest.

Description of Land data entry section
Description of Land data entry section
3.2

If entering a related plan number, enter the plan number in the PID or Plan Number field.

Related plan number field
Related plan number field
3.3

If a parcel has no PID but there is a related plan number, the plan number must be in the same package or have a pending status when the Form C Release is submitted. The application is noted against all the registered titles affected by the related plan number.

No PID and related plan number
No PID and related plan number
3.4

In limited circumstances, neither a PID number or related plan number is required if the Form C Release affects an unregistered parcel and it is submitted in the same package as a Form 17 Fee Simple with one of the following natures of interest:

 
Form Type Nature of Interest Types





 

Form 17 Fee Simple

Application by Owner of Absolute Fee for Indefeasible Title
Application for Title to Road
First Nations Lands Title
Title to Closed Road
Crown Grant
Crown Grant submitted by Surveyor General
Title to Crown Land in SRW, s. 24, B.C. Reg. 334/79
Cancellation of Interior Lot Lines
Application for title to unregistered land
Application for title to unregistered land
3.5

When releasing a charge from the common property, enter the strata plan number in the plan number field. The application will be noted against all titles in the strata plan.

3.6

When entering a plan number, you must enter a legal description. The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:

 

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
3.7

When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water; assessment; improvement district; or legal notations must not be included.

3.8 If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.

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Transferor

4.1

Complete name of the transferor (the party releasing their interest) as it appears on title.

Transferor data entry section
Transferor data entry section
4.2 In the case of a corporation that has changed its name or amalgamated since taking title, enter New Name formerly known as Old Name. e.g. ABC Moving Limited formerly known as Abe’s Moving Limited
4.3 If the corporation is neither incorporated or registered in British Columbia nor incorporated federally, enter the corporation's name and attach proof of its incorporation on an electronic Form Declaration.
4.4 For members of the Authorized Subscriber Register, the name of the owner on the form must be an exact match with the name as it appears in the Authorized Subscriber Register. EFS will reject the form if the names are a mismatch.
4.5

If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

Capacity menu selection
Capacity menu selection
Trust entered in capacity field
Trust entered in capacity field

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Execution

5.1

Complete the execution details for the witnessing officer, execution date and transferor.

Execution data entry section
Execution data entry section
5.2

In the case of a release executed by a corporation, ensure that the name of the authorized signatory is typed immediately below the signature.

Authorized signatory name for corporate owner
Authorized signatory name for corporate owner
5.3

In the case of a release executed by an attorney, enter the power of attorney number if it is already filed in the land title office. If it is not filed in the land title office, the power of attorney must be included in the same package as the release.

Execution by attorney
Execution by attorney
5.4

In the case of a release executed by a corporate attorney, it must be clear that the signatory is an authorized signatory of the corporate attorney and that the corporate attorney is acting as the attorney for the transferor.

Execution by Corporate Attorney
Execution by Corporate Attorney
5.5 This section can be completed after the instrument is printed and executed. See the Practice Note on truing up (editing) an original electronic instrument.
5.6

When you generate the web filing form, the execution section provides Transferee / Party Signature(s) as signature options.

Execution Label includes Transferee / Party Signature(s)
Execution Label includes Transferee / Party Signature(s)
5.7

When truing up the electronic instrument, you can add a Transferee / Party Signature in the Transferor Name or Corporate Signatory Name fields.

Transferee Party Signature in Transferor or Corporate Signatory Name Fields
Transferee Party Signature in Transferor or Corporate Signatory Name Fields
Transferee Party Signature in Transferor or Corporate Signatory Name Fields
5.8 The definition of an officer is limited to a person before whom an affidavit may be sworn under the Evidence Act, R.S.B.C 1996, c. 124, ss. 60, 63, and 64.
5.9 The officer signature must appear directly opposite the transferor signature certified by the officer. If an officer is certifying more than one transferor signature, add “as to all signatures” or “as to the signatures of…” to the form and when truing up the instrument add it to the Additional Information field.
5.10 If completing by Affidavit of Execution, the affidavit must state the reason an officer certification cannot be obtained. The reason must be sufficient for the registrar to accept the affidavit in lieu of an officer certification. In cases, where affidavit evidence of execution is submitted, the registrar is not likely to exercise discretion unless office certification is simply impossible to obtain under the circumstances or the transfer was executed outside British Columbia.
5.11 The preferred forms of affidavit are intended to provide guidelines only. Changes to the wording may be acceptable.
5.12 For release of an easement where the common property of a strata plan is the dominant tenement, all strata lot owners must execute the release of the easement.
5.13 For release of a restrictive covenant where the common property of a strata plan is the dominant tenement, all strata lot owners must execute the release of the restrictive covenant.

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Part 2 or Informational Document

6.1 Information documents are not a requirement when filing a Form C Release.
6.2 Any supporting document that is required to be filed with a Form C Release must be attached to a Form Declaration e.g., an Affidavit of Execution
6.3 For guidance on creating and submitting a Form Declaration, please review the Declaration Web Filing Form Practice Guide.

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Web Filing Form

You may notice when previewing the form, there is a section called Additional or Modified Terms. This is a read-only field and no customer input or action is required.

Any supporting document that is required to be filed with a Form C Release must be attached to a Declaration form.

7.1

After completing the data entry sections, see a preview of the web filing form.. You can review, validate, download and e-sign on this page.

Web filing form preview, validate and download
Web filing form preview, validate and download
Land Title Act s. 168.41(4) certification and e-sign
Land Title Act s. 168.41(4) certification and e-sign
7.2

Once the web filing form is complete, the document must be printed and executed in accordance with Part 5 of the Land Title Act.

Stay in compliance with Land Title Act, Part 10.1 and the Quality Verification Program. Ensure the timestamp on the execution copy is identical to the timestamp on the web filing form before submitting your package to the land title office.

7.3 A British Columbia lawyer, notary public or member of the Authorized Subscriber Register must e-sign the form before it can be submitted. The electronic signature certifies that the designate has in their possession an execution copy or a true copy of that execution copy.
7.4 Once the form is e-signed, the form cannot be modified in any way without invalidating the electronic signature.
7.5 To e-sign a web filing form, you must install your digital certificate on myLTSA.

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