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A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.

  1. Complete the data entry sections to create a web filing form
  2. Review, print, execute and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
  3. Click Submit Package to submit your package immediately to the land title office or click Prepare Submission in EFS to send your package to EFS where you can add files (PDF or web form) or defer a submission

The content in this guide sets out practice requirements and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land charged. The applicant section on the web filing form constitutes the application to register the estate or interest in land charged and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 If the transferee is exempt from land title fees, select the fee-exempt BC government checkbox. The application must be made on behalf of a ministry (name the ministry) and the ministry file must be referenced in the additional information field.
1.4 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.
1.5

If, at the time the application is submitted, it is intended to register the applicants charge subject to a certificate of pending litigation under section 216(2)(a) or a caveat under section 288(2) of the Land Title Act, the appropriate written statement may be made in the additional information field.

Application subject to CPL
Application subject to CPL
1.6 The land title office will not examine "subject to" provisions or verify them against the state of the title unless the "subject to" provision pertains to certificates of pending litigation or a caveat.

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Charge, Lien or Interest

2.1

Complete the type of charge, lien or interest and if applicable, enter the charge number if the application is intended to assign, modify, transfer or extend a registered charge.

Assignment of a charge
Assignment of a charge
2.2

If a priority agreement forms part of the same package or application, the Add Information field may be used to describe the priority arrangement between affected charges or applications.

Priority agreement in the same package
Priority agreement in the same package
Priority agreement in same application
Priority agreement in same application
2.3

If a charge affects only a portion of the land, there must be a statement to that effect in the Add Information field.

Charge over part of the land
Charge over part of the land
2.4

If there is a dominant tenement associated with the charge, a description of the dominant tenement, including the PID number, must be set out in the Add Information field.

Reciprocal easements over portions of land with dominant tenement
Reciprocal easements over portions of land with dominant tenement
2.5

Where the common property of a strata plan is the dominant tenement, all strata lots in the strata plan and the common property must be referenced in the Add Information field. PID numbers are not necessary for the dominant tenement strata lots in the Add Information field.

Easement and Common Property as Dominant Tenement
Easement and Common Property as Dominant Tenement
2.6

When nature of interest Transfer of Charge is selected, the Terms of Instrument defaults to a consideration of $1.00 and other valuable consideration. Enter any additional or modified terms in this data entry section.

Transfer of Charge consideration and terms
Transfer of Charge consideration and terms
2.7

When nature of interest Transfer of Charge is selected, a Part 2 - Terms of Instrument that includes words of transfer is automatically appended to the web filing form. This auto-generated Part 2 - Terms of Instrument must be used for a transfer of charge.

Transfer of charge auto-generated terms
Transfer of charge auto-generated terms
2.8

When nature of interest Assignment of Rents is selected, the Terms of Instrument defaults to a consideration of $1.00 and other valuable consideration. The Consideration Value and Other consideration fields can be amended as required.

Consideration Value and Other consideration may be amended
Consideration Value and Other consideration may be amended
2.9

The Additional or Modified Terms filed must be used to enter any additional terms beyond the words of grant and consideration included in the Standardized Part 2 Terms, or to expand on or modify certain references in the provided words of grant

Additional or Modified Terms field
Additional or Modified Terms field
2.10

When nature of interest Assignment of Rents is selected, a Part 2 - Terms of Instrument that includes words of grant is automatically appended to the web filing form. If you don’t want to use the granting language and consideration in the Standardized Part 2 Terms, you must add the express terms in the Additional or Modified Terms field.

Express terms field
Express terms field
Express terms on the web filing form
Express terms on the web filing form
2.11 A debenture security or security agreement that does not create a mortgage of specific land must be in Form C Charge where it creates an equitable charge other than a floating charge.
2.12 If the instrument is a supplemental debenture or a supplemental security agreement, and it purports to modify or extend a registered charge, the instrument must be in Form C Charge.
2.13 For an extension of charge, include only the PID and legal description of the land where the charge is to be extended.
2.14 The selected nature of interest, terms of instrument and legal description must all agree.

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Description of Land

3.1

Complete the PID or Plan Number and Legal Description associated with the charge, lien, or interest.

Description of Land data entry section
Description of Land data entry section
3.2

If entering a related plan number, enter the plan number in the PID or Plan Number field.

Related plan number field
Related plan number field
3.3

If a parcel has no PID but there is a related plan number, the plan number must be in the same package or have a pending status when the Form C is submitted. The application is noted against all the registered titles affected by the related plan number.

No PID and related plan number
No PID and related plan number
3.4

In limited circumstances, neither a PID number or related plan number is required if the Form C Charge affects an unregistered parcel and it is submitted in the same package as a Form 17 Fee Simple with one of the following natures of interest:

 
Form Type Nature of Interest Types





 

Form 17 Fee Simple

  • Application by Owner of Absolute Fee for Indefeasible Title
  • Application for Title to Road
  • First Nations Lands Title
  • Title to Closed Road
  • Crown Grant
  • Crown Grant submitted by Surveyor General
  • Title to Crown Land in SRW, s. 24, B.C. Reg. 334/79
  • Cancellation of Interior Lot Lines
Application for title to unregistered land
Application for title to unregistered land
3.5 When the application applies to the common property, enter the strata plan number in the PID or Plan Number field. The application will be noted against all titles in the strata plan.
3.6 When entering a plan number, you must enter a legal description. The e-filing system will reject your application if no legal description is entered.
3.7

The following legal description abbreviations are acceptable:

 

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
3.8 When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water assessment; improvement district; or legal notations must not be included.
3.9 If the application applies to less than the whole lands, complete the undivided interest.
3.10 If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.

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Charge Terms

4.1

If express charge terms is selected, upload the terms using the Part 2 or Informational Document section of the data entry section.

Charge Terms data entry section
Charge Terms data entry section
4.2

If filed standard charge terms is selected enter the filing number and if the terms include any deletions, modifications, or additions, enter any changes to the terms in the additional or modified terms field.

Change to Standard Terms
Change to Standard Terms
4.3 If there are no additional or modified terms or express charge terms is selected, the additional or modified terms field will appear as an empty, read-only field on the Web Filing Form.
4.4 In the case of a modification agreement or priority agreement, the terms are treated as express charge terms. Upload the terms to the Part 2 or Informational Document data entry section.
4.5 When natures of interest Assignment of Rents or Transfer of Charge are selected, a Part 2 – Terms of Instrument that includes words of grant are automatically appended to the web filing form.

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Transferor

5.1

Complete full name of the transferor(s) as it appears on title.

Transferor data entry section
Transferor data entry section
5.2 In the case of a corporation, enter its British Columbia incorporation number or registration number, if any.
5.3 For members of the Authorized Subscriber Register, the electronic filing system will verify that the name on the form is the same as it appears in the Authorized Subscriber Register.
5.4 In the case of a corporation that is neither incorporated or registered in British Columbia, the name of its governing jurisdiction may be entered.
5.5

Complete the Capacity field if applicable.

Capacity menu selection
Capacity menu selection
5.6

If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

Executor entered in capacity field
Executor entered in capacity field
5.7 In the case of a priority agreement, enter the full name of the charge holder granting the priority.
5.8 In the case of a modification agreement, enter the full name of the registered owner of the estate, charge or interest that is encumbered by the charge being modified.

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Transferee

6.1

Complete the full name, address, occupation and incorporation number (applicable to corporation) of the Transferee.

Transferee data entry section
Transferee data entry section
6.2 For members of the Authorized Subscriber Register, the electronic filing system will verify that the name on the form is the same as it appears in the Authorized Subscriber Register.
6.3 A city, town, or village by itself is not a sufficient postal address. The address must contain a street or route number, post office box number, or general delivery designation as required by Canada Post. In all cases, the postal address must include a postal code.
6.4 If the corporation is neither incorporated or registered in British Columbia nor incorporated federally, enter the corporation’s name and attach proof of its incorporation to an electronic Form Declaration, e.g., certificate of status. A certificate of status is acceptable for six months from its date of issue. For more detail, see Land Title Practice Manual para. 65.27
6.5

If the transferee is to hold the interest in a representative capacity, the capacity must be entered in the Capacity field.

Capacity menu selection
Capacity menu selection
6.6

If a capacity is selected and text entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

Trustee entered in capacity field
Trustee entered in capacity field
6.7

Additional information such as references to branch offices or other descriptive information must not be included in the name field. This information may be included in the street address if space accommodates.

Description of transferee
Description of transferee
6.8 No proof of incorporation is required for corporations incorporated in British Columbia or federally. For all corporations incorporated in other jurisdictions, proof of incorporation must be attached to an electronic declaration and submitted with the application.
6.9

When transferees are taking ownership as unequal fractional interests, you must set out the transferees respective interest. The interest must total 1.

Fractional interest ownership
Fractional interest ownership
6.10

When transferees are taking ownership as joint tenants, you must select Yes to establish joint tenancy.

Joint Tenancy
Joint Tenancy

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Execution

7.1

Complete the witnessing officer, execution date and transferor details and where applicable the authorized signatory on behalf of the transferor.

Execution data entry section
Execution data entry section
7.2 In the case of an application executed by an attorney, enter the power of attorney number if it is already filed in the land title office. If it is not filed in the land title office, the power of attorney must be included in the same package as this charge.
7.3

In the case of an application executed by a corporate attorney, it must be clear that the signatory is an authorized signatory of the corporate attorney and that the corporate attorney is acting as the attorney for the transferor.

Execution by corporate attorney
Execution by corporate attorney
7.4 For applications executed by an attorney or other representative, complete the attorney name or signatory name.
7.5 This section can be completed after the form is printed and executed. See the Practice Note on truing up (editing) an original electronic instrument.
7.6

When you generate the web filing form, the execution section provides Transferee / Party Signature(s) as signature options.

Execution label includes Transferee / Party Signature
Execution label includes Transferee / Party Signature
7.7

When truing up the electronic instrument, you can add a Transferee / Party Signature in the Transfer or Name or Corporate Signatory Name fields.

Transferee / Party Signature in Transferor or Corporate Signatory Name Fields
Transferee / Party Signature in Transferor or Corporate Signatory Name Fields
7.8 The definition of an officer is limited to a person before whom an affidavit may be sworn under the Evidence Act, R.S.B.C 1996, c. 124, ss. 60, 63, and 64.
7.9 The officer signature must appear directly opposite the transferor signature certified by the officer. If an officer is certifying more than one transferor signature, add "as to all signatures" or "as to the signatures of…" to the form and when truing up the instrument add it to the Additional Information field.
7.10 If completing by Affidavit of Execution, the affidavit must state the reason an officer certification cannot be obtained. The reason must be sufficient for the registrar to accept the affidavit in lieu of an officer certification. In cases, where affidavit evidence of execution is submitted, the registrar is not likely to exercise discretion unless office certification is simply impossible to obtain under the circumstances or the transfer was executed outside British Columbia.
7.11 An Affidavit of Execution must be attached to a Declaration form.
7.12 The preferred forms of affidavit are intended to provide guidelines only. Changes to the wording may be acceptable.

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Part 2 or Informational Document

8.1

If the application includes express charge terms or an informational document, upload the terms in PDF format in this data entry section of the form.

Part 2 or Informational Document data entry section
Part 2 or Informational Document data entry section

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Web Filing Form

9.1

After completing the data entry sections, see a preview of the web filing form. You can review, validate, download and E-sign on this page.

Web filing form preview, validate and download
Web filing form preview, validate and download
Land Title Act s. 168.41 certification and e-sign
Land Title Act s. 168.41 certification and e-sign
9.2

Once the web filing form is complete, the document must be printed and executed in accordance with Part 5 of the Land Title Act.

Stay in compliance with Land Title Act, Part 10.1 and the Quality Verification Program. Ensure the timestamp on the execution copy is identical to the timestamp on the web filing form before submitting your package to the land title office.

9.3 A British Columbia lawyer, notary or authorized subscriber must affix their electronic signature to the form before the form can be submitted. The electronic signature certifies that the designate has in their possession an execution copy or a true copy of that execution copy.
9.4 Once the form is E-signed, the form cannot be modified in any way without invalidating the electronic signature.
9.5 To e-sign a web filing form, you must install your digital certificate on myLTSA.

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