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A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are outlined below.

  1. Complete the data entry sections to create a web filing form
  2. Review and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
  3. Click Submit Package to submit the package immediately to the land title office or click Prepare Submission in EFS to send your package to EFS where you can add files (PDF or web form) or defer a submission.

The content in this guide sets out practice direction and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number, and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land charged. The applicant section on the web filing form constitutes the application to register the estate or interest in land charged and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.

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Description of Land

2.1

Complete the PID and Legal Description of the parcel associated with the change of address.

Description of Land data entry section
Description of Land data entry section
2.2

2.2 The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:

 

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
2.3 When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water; assessment; improvement district; or legal notations must not be included.
2.4 If the application applies to less than the whole lands, complete the undivided interest.
2.5 If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.

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Owner and Address

3.1

Complete the full name and address of the owner(s).

Owner and address fields
Owner and address fields
3.2 The name on the form must be an exact match with the name in the land title register.
3.3

Additional information such as a reference to a division of an organization must not be included in the name field. The additional information may need to be abbreviated and may be included in the Address field as long as the street address still fits.

Additional information in address field
Additional information in address field
3.4 A city, town, or village by itself is not a sufficient postal address. The address must contain a street or route number, post office box number, or general delivery designation as required by Canada Post. In all cases, the postal address must include a postal code.
3.5 For members of the Authorized Subscriber Register, the name of the owner on the form must be an exact match with the name as it appears in the Authorized Subscriber Register. EFS will reject the form if the names are a mismatch.

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Web Filing Form

Important! The owner no longer needs to sign a change of address form and no execution copy or supporting document is required to be submitted with this application.

4.1

After completing the data entry sections, see a preview of the web filing form. You can review, validate, download, and e-sign on this page.

Web filing form preview, validate, and download
Web filing form preview, validate, and download
Land Title Act s. 168.6 certification and e-sign
Land Title Act s. 168.6 certification and e-sign
4.2 The document doesn’t need to be signed by the owner. When e-signing, the subscriber will certify on the form that he or she is acting on behalf of the registered owner. This eliminates the need to have the owner sign and there is no longer a requirement for the subscriber to have possession of a supporting document.
4.3 A British Columbia lawyer, notary public or member of the Authorized Subscriber Register must e-sign the form before it can be submitted.
4.4 To e-sign a web filing form, you must install your digital certificate on myLTSA.
4.5 Once the form is e-signed, it cannot be modified in any way without invalidating the electronic signature.

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