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During the transition to Web Filing, there will be improvements to the application forms and processes. As a result, you may notice differences between Web Filing Forms, EFS PDF Templates and the filing direction. Any differences simply reflect the differences in system design and will not impact the completion of your filings.

A Web Filing form must be completed and electronically signed online using a myLTSA Enterprise account and in compliance with the directions provided in this guide.

General Guidance to Prepare and Submit a Web Filing Form

After you login to your account and create a package, you can start an application. Three key steps to prepare and submit a web filing form are listed below.

  1. Complete the data entry sections to create a web filing form
  2. Review, print, execute and e-sign the form in compliance with the statutory requirements of Land Title Act Part 10.1
  3. Click Submit Package to submit the package immediately to the land title office or click Prepare Submission to send your package to EFS where you can add files (PDF or web form) or defer a submission

The content in this guide sets out practice requirements and guidance for completing each data entry section in a web filing form. It does not provide step-by-step instruction of the functional components in the data entry sections (i.e. features and functions of buttons and menus on the page). To learn about the functional components of the page, please see Web Filing in myLTSA Help.


Applicant

1.1

Complete the name, address, phone number and (optional) more information.

Applicant data entry section
Applicant data entry section
1.2 Under the Land Title Act, the applicant is the person who is entitled to be the registered owner of the estate or interest in land transferred. The applicant section on the web filing form constitutes the application to register the estate or interest in land transferred and must be completed by the applicant or the solicitor or agent of the applicant either before or after execution of the instrument.
1.3 If the transferee is exempt from land title office fees, select the fee-exempt checkbox. The application must be made on behalf of a ministry (name the ministry) and the ministry file must be referenced in the additional information field.
1.4 All notices (e.g. notice of receipt, notice declining to register) are sent electronically to the person who submitted the application.
1.5 If at the time the mortgage is executed, it is intended to register the application subject to a certificate of pending litigation under s. 216(2) or a caveat under s. 288(2) of the Land Title Act, the appropriate written statement may be made in the additional information field.
1.6

The land title office will not examine “subject to” provisions or verify them against the state of title unless the “subject to” provisions pertains to certificates of pending litigation or a caveat.

Subject to Certificate of Pending Litigation
Subject to Certificate of Pending Litigation

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Description of Land

2.1

Complete the PID or Plan Number and Legal Description associated with the mortgage.

Description of Land data entry section
Description of Land data entry section
2.2

If entering a related plan number, enter the plan number in the PID or Plan Number field.

Related plan number field
Related plan number field
2.3

If a parcel has no PID but there is a related plan number, the plan number must be in the same package or have a pending status when the mortgage is submitted. The application is noted against all the registered titles affected by the related plan number.

No PID with a related plan number
No PID with a related plan number
2.4

In limited circumstances, neither a PID number or related plan number is required if the mortgage affects an unregistered parcel and it is submitted in the same package as a Form 17 Fee Simple with one of the following natures of interest:

Form Type Nature of Interest





 

Form 17 Fee Simple

Application by Owner of Absolute Fee for Indefeasible Title
Application for Title to Road
First Nations Lands Title
Title to Closed Road
Crown Grant
Crown Grant submitted by Surveyor General
Title to Crown Land in SRW, s. 24, B.C. Reg. 334/79
Cancellation of Interior Lot Lines
Application for title to unregistered land
Application for title to unregistered land
2.5

When entering a plan number, you must enter a legal description. The e-filing system will reject your application if no legal description is entered. The following legal description abbreviations are acceptable:

Rge = Range

Bl = Block

Gp = Group

Tp = Township

Dist = District

Sec = Section

N = North

S = South

DL = District Lot

W = West

E = East

LD = Legal Subdivision
W6M = West of the Sixth Meridian
Frac = Fractional
THSL = Town of Hastings Suburban Lands
KDYD = Kamloops Division, Yale District
NWD = New Westminster District
ODYD = Osoyoos Division, Yale District
QCD = Queen Charlotte District
SDYD = Similkameen Division, Yale District
TID = Texada Island District
YDYD = Yale Division, Yale District.
2.6 When manually entering legal descriptions, extraneous information such as preambles; references to an owner’s share in the common property; water; assessment; improvement district; or legal notations must not be included.
2.7 If less than the entire interest is being mortgage, enter the fractional interest being mortgaged in the undivided interest field.
2.8 If you select STC, the order will be sent electronically to the submitter’s myLTSA Inbox.
2.9

In the case of a mortgage over multiple parcels with different borrowers, you may enter the borrower names in the applicable legal description field.

Data entry section with different owners and different parcels
Data entry section with different owners and different parcels
Web form with different owners and different parcels
Web form with different owners and different parcels

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Borrower

3.1

Complete the name, address,occupation and if applicable capacity.

Borrower data entry section
Borrower data entry section
3.2 If the corporate borrower is neither incorporated or registered in British Columbia nor incorporated federally, attach proof of its incorporation to a Form Declaration, e.g., certificate of status. A certificate of status is acceptable for six months from its date of issue. For more detail, see Land Title Practice Manual para. 65.27.
3.3 Additional information such as references to branch offices, or further descriptive information must not be included in the name field. This information may be included in the street address field as long as the street address still fits.
3.4

If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

03-FormBItem3-4-1.png
Capacity menu selection
03-FormBItem3-4-2
Executor entered in borrower field

 

3.5

In the case of a mortgage over multiple parcels with different borrowers, you may enter the corresponding parcel identifier in the first line of address field for each borrower.

Data entry section with PID in first line of address
Data entry section with PID in first line of address
Web form with PIDs in address
Web form with PIDs in address

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Lender

4.1

Complete the name, occupation, address, or capacity (if applicable) and in the case of a corporation, the incorporation number.

Lender data entry section
Lender data entry section
4.2

If a capacity is selected and text is entered in the field, the menu selection will automatically change to Other. The Capacity field will retain the text already entered and additional text can be added if needed.

04-FormBItem4-2-1
Capacity menu selection
04-FormBItem4-2-2.png
Executor entered in capacity field

 

4.3 Descriptive information must not be included in the name field. This information may be included in the street address field if space permits. e.g. branch offices
4.4 If the lender is to hold the mortgage in trust, reference to the trust instrument must be included in the Capacity field.
4.5 If the lender is a corporation that is neither incorporated or registered in British Columbia nor incorporated federally, attach proof of its incorporation to a Form Declaration, e.g., certificate of status. A certificate of status is acceptable for six months from its date of issue. For more detail, see Land Title Practice Manual para. 65.27.
4.6

If multiple lenders are taking undivided interests, the fractional interest must be included.The interest must total 1.

Fractional Interest Lender
Fractional Interest Lender
4.7

If the lender is a Canadian Chartered Bank select the "This is a Canadian Chartered Bank" and the form will automatically generate the following text above the postal address "A Canadian Chartered Bank Having a Branch Office and Postal Address at".

Checkbox for Canadian Charted Bank
Checkbox for Canadian Charted Bank
Auto-generated chartered bank text
Auto-generated chartered bank text

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Payment Provisions

5.1

The principal amount must be complete.

Payment Provisions data entry section
Payment Provisions data entry section
5.2 Complete all other payment provisions. If a provision is not required, include N/A in the field.
5.3 The text fields are expandable and designed to accommodate large amounts of text in place of uploading schedules.
5.4 If the field size does not accommodate the entry, upload the provision detail as a PDF document in the Part 2 or Informational Document data entry section.
5.5 If the mortgage includes an Assignment of Rents, the page and paragraph number must be complete.

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Interest Mortgaged and Floating/Security Details

6.1 If the mortgage contains a floating charge that the lender wants to register concurrently against other land, the lender must apply to register the floating charge in Form 17.
6.2

If the interest mortgaged is less than the fee simple, select Other and describe the charge and enter the registration number.

Other Interest Mortgaged
Other Interest Mortgaged
6.3 If the Other mortgaged interest does not have a registration number because it is being filed with the mortgage, it is acceptable to identify the charge as it relates to the mortgage by its filing position. e.g. Of lease with registration number one less than this Mortgage.
6.4 If the mortgaged interest is a fee simple and one or more lesser interests, both boxes may be selected.

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Mortgage Terms

7.1

Complete the appropriate mortgage terms.

Mortgage Terms data entry section
Mortgage Terms data entry section
7.2

Enter the name of a guarantor/covenantor in the Guarantor or Covenantor field and when the form is generated, the name will appear in the Additional or Modified Terms. When the guarantor/covenantor signs the document in the execution section, the name must be printed below the signature. The signature need not be certified by an officer for Land Title Act purposes.

Guarantor/Covenantor name on form
Guarantor/Covenantor name on form
7.3

Enter any additional or modified terms in the designated field. This is an expandable field designed to accommodate large amounts of text in place of uploading schedules.

Additional or Modified Terms
Additional or Modified Terms
7.4 For Filed Standard Mortgage Terms, you must include the land title filing number.
7.5 Where Express Mortgage Terms are used, they must be uploaded as Part 2.
7.6 Prescribed Standard Mortgage Terms are authorized under s. 4 o the Land Title Act (Board of Directors) Regulations, B.C. Reg. 332/2010 and reproduced in a separate guide.
7.7 Completion of prior encumbrances field is not mandatory and the registrar will not examine any information entered in the field.
7.8 If it is intended to make the mortgage subject to an interest that will be registered after the mortgage, do not enter a description of it in the prior encumbrances permitted by lender field. Instead, an appropriate form of consent and postponement may be included in the mortgage terms.
7.9 If at the time a mortgage is executed, it is intended to register the mortgage subject to a certificate of pending litigation, the appropriate entry may be made in the prior encumbrances permitted by lender field.

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Execution

8.1

Complete the execution details for the witnessing officer, execution date and borrower.

Execution details
Execution details
8.2 In the case of a mortgage executed by an attorney, enter the power of attorney number if it is already filed in the land title office. If it is not filed in the land title office, the power of attorney must be included in the same package as the mortgage.
8.3 In the case of a mortgage executed by a corporation, ensure that the name of the authorized signatory is entered in the Signatory Name field.
8.4

In the case of a mortgage executed by a corporate attorney, it must be clear that the signatory is an authorized signatory of the corporate attorney and that the corporate attorney is acting as the attorney for the borrower.

Execution by Corporate Attorney
Execution by Corporate Attorney
8.5 For applications executed by an attorney or other representative, complete the attorney name or signatory name.
8.6 This section can be completed after the instrument is printed and executed. See the Practice Note on truing up (editing) an original electronic instrument.
8.7

When you generate the web filing form, the execution section provides Party Signature(s) as a signature option

Borrower Party Signature Label in Execution
Borrower Party Signature Label in Execution
8.8

When truing up the electronic instrument, you can add a Party Signature in the Borrower Name or Corporate Signatory Name fields.

Party Signature in Borrower Name or Corporate Signatory Name Fields
8.9 The definition of an officer is limited to a person before whom an affidavit may be sworn under the Evidence Act, R.S.B.C 1996, c. 124, ss. 60, 63, and 64.
8.10 The officer signature must appear directly opposite the borrower signature certified by the officer. If an officer is certifying more than one borrower signature, add “as to all signatures” or “as to the signatures of…” to the form and when truing up the instrument add it to the Additional Information field.
8.11 If completing by Affidavit of Execution, the affidavit must state the reason an officer certification cannot be obtained. The reason must be sufficient for the registrar to accept the affidavit in lieu of an officer certification. In cases, where affidavit evidence of execution is submitted, the registrar is not likely to exercise discretion unless office certification is simply impossible to obtain under the circumstances or the transfer was executed outside British Columbia.
8.12 The preferred forms of affidavit are intended to provide guidelines only. Changes to the wording may be acceptable.
8.13

If a guarantor/covenantor is included in the Mortgage Terms section, the name must be printed below the signature. The signature does not need to be certified by an officer for Land Title Act purposes

Guarantor or covenantor may appear in borrower signature section
Guarantor or covenantor may appear in borrower signature section

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Part 2 or Informational Document

9.1

If express mortgage terms is selected, upload the terms as Part 2 of the mortgage.

Part 2 or Informational Document data entry section
Part 2 or Informational Document data entry section 

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Web Filing Form

10.1

After completing the data entry sections, see a preview of the web filing form. You can review, validate, download and e-sign on this page.

Web filing form preview, validate and download
Web filing form preview, validate and download
Land Title Act s. 168.41(4) certification and e-sign
Land Title Act s. 168.41(4) certification and e-sign

Stay in compliance with Land Title Act, Part 10.1 and the Quality Verification Program. Ensure the timestamp on the execution copy is identical to the timestamp on the web filing form before submitting your package to the land title office.

10.2 Once the web filing form is complete, the document must be printed and executed in accordance with Part 5 of the Land Title Act.
10.3 A British Columbia lawyer or notary must e-sign the form before it can be submitted. The electronic signature certifies that the designate has in their possession an execution copy or a true copy of that execution copy.
10.4 Once the form is e-signed, it cannot be modified in any way without invalidating the electronic signature.
10.5 To e-sign a web filing form, you must install your digital certificate on myLTSA.

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